Careers At Delta

Position Overview

The Payroll Administrator is responsible for all payroll related activities across their assigned entity, ensuring compliance with laws and tax obligations, and maintaining all external and internal payroll processing controls. Key responsibilities include ensuring accurate and timely administration of timekeeping, weekly and biweekly payroll processing, record keeping, reconciliation, prevailing wage administration, certified payroll reporting and payroll related reporting activities.

Position will work closely with the entity’s Office Manager (and other key managers), the Corporate Payroll Manager, and other corporate personnel to ensure company-wide and/or operating entity specific initiatives are implemented and managed within assigned operating entity. Will also apply a high degree of analytical thought and judgement to ensure accurate data processing and conformance with entity’s expected financial controls.

Essential Job Duties

Payroll Administration 

• Partner with Corporate Payroll Manager and Office Manager to acquire necessary training and skills to ensure all duties associated with position are completed in a timely and accurate manner.
• Partner with supervisors and managers in the review, editing and final batching of all timekeeping and other payroll related activities.
• Partner with Office Manager to ensure proper assigning and administration of paid time off (PTO) policies, reimbursements, deductions, accruals, etc. via the HR/Payroll system (HRIS); continuously monitor benefit plan changes in terms of payroll impact.
• Correctly administer wage withholding orders and garnishments to ensure compliance and remittance is processed timely and accurately.
• Ensure all prevailing wage activities are processed correctly and in a timely manner via the HRIS, timekeeping and certified payroll reporting systems.
• Ensure weekly, biweekly and any off-cycle payroll activities are processed timely and accurate manner and consistent with company policies.
• Partner with Corporate Payroll Manager, Office Manager and other key entity level managers to ensure payroll activities are reconciled and approved prior to transmittal.
• Work closely with Corporate Payroll Manager to ensure year-end payroll and payroll tax activities are processed accurately, including the preparation of Forms W-2, fringe benefit reporting, review of wages and deductions, year-end reconciliations, special payroll, or adjustment runs, and any other annual reporting.
• Validate and audit mass data changes (e.g., imported changes) including but not limited to merit, bonus, and annual health insurance open enrollment activities.
• Provide necessary information to the Corporate Payroll Manager for the review and timely response to agencies regarding payroll taxes, including new state applications and set up, employee level coding, state reciprocities, quarterly/annual taxes, state, local taxes, and IRS requests and inquiries.
• Provide communications to various stakeholders on issues and acts as a liaison to ensure resolution of any payroll related issues.
• Maintain knowledge and understanding of federal and state level Department of Labor (DOL), Fair Labor Standards Act (FLSA), and agency laws and regulations to ensure payroll activities are compliant; escalate inquiries to the Corporate Payroll Manager.
• Provide excellence in customer service by building and maintaining effective working relationships with employees, management, and other departments; as requested, produce payroll related reports from the HRIS.
• Ensure employee related documents are retained based on corporate record retention practices.
• Acquire knowledge to be viewed as the resident payroll expert for the entity. Continually demonstrate subject matter expertise in the areas of time systems, prevailing wage and certified payroll reporting and processing.
• Continually identify opportunities to advance and automate processes, including paperless process initiatives.
• Maintain strict confidentiality of information at all times.

Human Resources Support 

• Partner with appropriate corporate members and hiring managers to ensure job descriptions are updated and effectively manage job requisition process in Company’s HRIS. Create job requisitions, post opportunities, screen applicants and coordinate interview and select efforts. Ensure candidate disposition status is updated.
• Partner with safety team to ensure timely migration of new hires into their onboarding process.
• Ensure completeness of all new hire documentation (including I-9/E-Verify), certification forms, electronic consents, paid time off policy assignment, etc. Acquire necessary details to properly account for employee level tax implications (city/state level) based on worksite locations.
• Partner with internal members to ensure the smooth coordination and issuance of company equipment to new employees including computers (and other similar devices), cell phones, personal protective equipment (and other similar safety items), etc. Properly maintain accurate related records.
• Partner with Office Manager and Director HR Operations to ensure proper administration of leave of absence policies and practices, coupled with properly applying time off and related STD/LTD.
• Ensure HR document management and retention practices are compliant and consistent with company standards; utilize HRIS record management systems.
• Gain expert level knowledge of HRIS, ensure system is administered in accordance with corporate initiatives (i.e., applicant tracking system, onboarding, benefit enrollments/changes, employment changes, offboarding).
• Ensure all benefit programs are properly administered in HRIS (plan eligibility, premium deductions, qualifying events, documentation, etc.) and monitor related impacts to payroll.
• Ensure employee self-service functionality is utilized (employee profile changes, PTO requests, benefit elections, etc.).
• Maintain effective working relationships with all personnel and actively participate in related team meetings.
• Immediately escalate all employee related risk situations or special inquiries to the CFO and/or CHRO.
• Complete other duties as required.

Required Knowledge, Skills, and Abilities

• A minimum of 3 years of related experience in a multi-site / multi-state environment,
  including knowledge of payroll administration: preparation, transmittal,
  reconciliation, and compliance of such activities.
• Bachelor’s Degree in related field and/or HR certification preferred.
• ADP Workforce Now, prevailing wage, and certified payroll processing experience strongly preferred.
• Prior construction industry experience strongly preferred.
• Knowledge of payroll related recordkeeping requirements, procedures, practices and general FLSA laws.
• Proven experience effectively developing relationships with all internal and external stakeholders.
• Proficient with Microsoft Office applications; exceptional Excel skills preferred.
• High degree of accuracy and attention to detail, excellent critical thinking skills, and ability to work in a fast-paced environment; ability to prioritize among competing duties/projects.
• Strong written and verbal communication skills; customer service minded approach in all interactions.
• Bilingual English/Spanish a plus.
• Experience working with a diverse workforce and multi-site environment.
• Flexible, dependable, confident and accountable; ability to maintain confidentiality and navigate sensitive issues.
• Excellent organizational skills, attention to detail, high degree of accuracy, and excellent critical thinking skills.
• Ability to work in a fast-paced environment; ability to prioritize among competing
  duties/projects.
• Strong analytical and numerical aptitude coupled with problem-solving skills.

Working Conditions and Physical Demands

• Typically works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time
• Positions in this class typically include extended sedentary periods, talking, hearing, seeing, grasping, movement and repetitive motions.

Disclaimer

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions.

SurfaceCycle and its related operating companies are Equal Employment Opportunity employers.

Position Overview

The Mechanic is responsible for the health and maintenance of all the Company equipment that is in service, to include pickups and all company heavy equipment (i.e., milling machines, reclaimers, skid steers, forklifts vehicles, etc.). The mechanic is responsible for maintaining production, quality and safety standards by ensuring the operation of machinery and mechanical equipment.

Essential Job Duties

• Above all, ensure that safe practices are followed in all aspects of daily activities.
• Diagnose / troubleshoot mechanical, hydraulic, and electrical issues accurately the first time.
• Read schematics, diagrams, blueprints, etc. to assist with repairs and/or diagnostics.
• Diagnose complex electric, hydraulic, and mechanical issues.
• Remove, replace, and repair major components of milling machines, skid-steer loaders, street sweepers, heavy and light trucks, etc.
• Perform routine maintenance services on heavy equipment.
• Conduct annual vehicle inspections as per Department of Transportation (DOT) requirements.
• Perform repairs on-site in the field as needed.
• Maintain degree of professionalism and customer satisfaction for employees operating the equipment and a positive customer experience.
• Actively communicate with the Shop Manager, other mechanics, operators, etc. to ensure repair and maintenance services are provided in a timely manner.
• Ensure part needs are communicated to Shop Manager to ensure proper inventory levels.
• Maintain ability to work overtime, nights and weekends particularly during the high season summer months.
• Maintain a safe and efficient workflow in the shop.
• Complete special projects as required.

Required Knowledge, Skills, and Abilities

• High School Diploma or equivalent.
• Prior experience welding heavy machinery.
• Experience and excellent knowledge of the repair and maintenance of heavy duty construction equipment; a minimum of 3 years of experience preferred.
• Experience with roto-milling and/or related equipment highly preferred.
• Ability to work long hours outdoors and will be on their feet all day while either walking or standing.
• Detail oriented, organized, and capable of working independently and efficiently in a high-pressure environment.
• Reasonable level of computer literacy.
• Valid driver license and acceptable motor vehicle record; CDL preferred.
• Knowledge of organizational and safety operations and procedures, safety methods and practices.
• Knowledge and understanding of Department of Transportation (DOT) and current OSHA rules and regulations and ensuring compliance with these guidelines.
• Ability to engage in heavy manual labor for extended periods, in all types of weather and under various working conditions.
• Demonstrated skills in the care and use of hand and power tools employed in all phases of heavy equipment mechanical maintenance and repair work.
• Able to read, write and communicate verbally in English. Ability to communicate effectively with a wide variety of people and backgrounds.
• Ability to follow instructions in a verbal and written format.
• Ability to use good judgement and foresight.
• Ability to speak to others to convey information effectively.
• Ability to work overtime, nights and weekends particularly during the high season summer months.
• Ability to travel to job sites; ability to quickly and effectively diagnose and repair mechanical/maintenance issues.

Working Conditions and Physical Demands

Disclaimer

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions.

SurfaceCycle and its partner entities are Equal Opportunity Employers.